Project Deliverables - Armenia

Project Deliverables Phase 0 & 1 Deliverable 1 Draft Assignment Inception Report Component 1: Legislative reform Deliverable 2 Final Inception Report Deliverable 3 Draft Final Country Diagnostic and Reform Agenda Deliverable 4 Final Country Diagnostic and Reform Agenda Deliverable 5: Preliminary Drafts on New Decrees on procurement planning, exterritorial government entities, framework agreements Component 1: Legislative reform Deliverable 6 Final Drafts on New Decrees on procurement planning, exterritorial government entities, framework agreements Deliverable 7 Draft Report on review and revision of existing draft decrees (eProcurement, pre-qualification, eProcurement user manuals) to be submitted to the OL as defined in the Final Assignment Inception Report) Deliverable 8 Final Report on review and revision of existing draft decrees (eProcurement, pre-qualification, eProcurement user manuals) to be submitted to the OL as defined in the Final Assignment Inception Report) Deliverable 9 Draft of standard tender documents for framework agreements and call offs under framework agreement, suitable for eProcurement to be submitted to the OL as defined in the Final Assignment Inception Report Deliverable 10 Final standard tender documents for framework agreements and call offs under framework agreement, suitable for eProcurement to be submitted to the OL, no later than 5 working days after having received the OL’s comments on the draft report Deliverable 11 Draft of standard tender documents and template contracts for goods and services, suitable for eProcurement to be submitted to the OL as defined in the Final Assignment Inception Report Deliverable 12 Final standard tender documents and template contracts for goods and services, suitable for eProcurement to be submitted to the OL, no later than 5 working days after having received the OL’s comments on the draft report Deliverable 13 Draft Agenda and draft training materials for “Procurement monitoring – procedures and training session” – to be submitted to the OL as defined in the Final Assignment Inception Report Component 4: Regulatory Capacity Building Deliverable 14 Final Agenda and draft training materials for “Procurement monitoring – procedures and training session” to be submitted to the OL, no later than 5 working days after having received the OL’s comments on the draft report Deliverable  15 Training session “Procurement monitoring and procedures” Deliverable  16 Draft Agenda and draft training materials for “Public Procurement regulatory training (Sustainability)” to be submitted to the OL as defined in the Final Assignment Inception Report Deliverable  17 Final Agenda and draft training materials for “Public Procurement regulatory training (Sustainability)” to be submitted to the OL, no later than 5 working days after having received the OL’s comments on the draft report Deliverable  18 Public Procurement regulatory training (Sustainability) Deliverable  19 Draft Agenda and draft training materials for “Public procurement capacity building/training session based on the localised SIGMA training toolkit (Procurement Support Centre) to be submitted to the OL as defined in the Final Assignment Inception Report Deliverable  20 Final Agenda and final training materials for “Public procurement capacity building/training session based on the localised SIGMA training toolkit (Procurement Support Centre) to be submitted to the OL, no later than 5 working days after having received the OL’s comments on the draft report Deliverable  21 Public procurement capacity building/training session based on the localised SIGMA training toolkit (Procurement Support Centre) Deliverable 22 Draft Final Report Component 1: Legislative reform Component 4: Regulatory capacity building Deliverable 23 Final Report to be submitted to the OL, no later than 10 working days after having received the OL’s comments on the draft version       Project Deliverables: Phase 2   Deliverable 1 Draft Memorandum on Armenian eProcurement system with comments on response from European Dynamics of January 18, 2013 to the diagnostic report evaluating the ARMEPS (eProcurement system in Armenia) prepared by the consultant in October 2012 Component 2: eProcurement reform Deliverable 2 Final Memorandum on Armenian eProcurement system to be submitted to the OL no later than 5 working days after having received the OL’s comments on the draft report Deliverable 3 Draft Revised Road Map including comments and proposal from the World Bank and other EBRD UNCITRAL Initiative partners in Armenia Deliverable 4 Final Revised Road Map and Work Plan to be submitted to the OL no later than 7 working days after completion of the mission. The Final Work Plan 2013 will include a precise and confirmed with the Government of Armenia and international donors Work Plan including specific targets and milestones for working on public procurement reform in 2013. Final Road Map and Work Plan will be provided in English and Armenian. Deliverable 5: Draft Comments and Revisions of the Final Draft of the eProcurement Decree to be submitted to the OL if requested, in English Component 1: Legislative reform Deliverable 6 Final Comments and Revisions of the Final Draft of the eProcurement Decree, in English and Armenian Deliverable 7 Finalise Procurement Planning decree, in English and Armenian Deliverable 8 Finalise Framework agreement decree, in English and Armenian Deliverable 9 Develop Procurement Monitoring decree, in English and Armenian Deliverable 10 Analyse key implementation documents produced by selected provider. Take into account the road map/work plan as appropriate and recirculate to RA Component 2: eProcurement reform Deliverable 11 New procurement planning module - originally outside scope of ARMEPS. Establish RA functional requirements by reference to procurement planning decree and consultation with RA stakeholders. Review technical solutions against RA requirements. Establish if Procurement planning best done within or outside ARMEPS. Review the Armenian government budget planning system (LS Budget) to make sure that information related to the procurement plan can be imported from there (or any other third party information system). Deliverable 12 Purchase of e-catalogues module. Review possible technical solutions against RA requirements and document final business requirements, aligning with procurement decree, procurement planning decree and framework agreement decree. Prepare statement of requirements document in preparation for procurement of the e-catalogues module. Deliverable 13 e-reverse auctions. Establish strategy for using existing e-reverse auction module (including for framework agreements) Deliverable 14 ARMEPS upgrade TOR and RFP   Deliverable 15 Capacity building activities.     Phase 1 - Legislation adopted in 2013. Phase 2 - Procurement skills: regulatory, procuring entities, suppliers, including SMEs. Phase 3 - Legislation adopted in 2014 Component 4: Regulatory capacity building              Project Deliverables 2014: Phase 3 Deliverable 1 Review of the detailed Project Implementation Plan produced by PSC/EKENG. The review has to be completed in 3 days after the receipt of the final PIP from PSC/EKENG. Component 2: eProcurement reform Deliverable 2 Update of the Road Map for Finalising eProcurement Reform in Republic of Armenia 2013-2015 prepared by the team in December 2012 due to the change of stakeholders and role allocations. Necessary amendments have to be made also in the Armenian version of the text. The final English text of the Road Map has to be submitted to the OL by the end of January 2014. Deliverable 3 Update of the Work Plan based on the updated Road Map to be submitted to the OL together with the Road Map in the end of January 2014. Deliverable 4 Draft report on the revision of ARMEPS eProcurement system functionality after the update including comments and proposals from the Armenian stakeholders (MoF, PSC, EKENG). The report has to provide information on whether after the update the system is able to work without discrepancies and if this is not the case contain list of bugs necessary to eliminate. It has to be based on the review of the test plan prepared by PSC/EKENG. Deliverable 5 Final report on the revision of ARMEPS eProcurement system functionality after the update to be submitted to OL in English. Deliverable 6 Update of the ARMEPS eProcurement system Users Manuals to be submitted to the PSC in Armenian and to OL in English if requested. Updated User Manuals have to include all new features of the system regarding FA. Deliverable 7 Draft Technical Specifications for the web-site for Procurement Support Centre, in English and Armenian. Deliverable 8 Final Technical Specifications for the web-site for Procurement Support Centre, in English and Armenian. Deliverable 9 Report on the functionality of planning e-tool developed by LSOFT. The report must contain information on whether the produced tool can be used as an ARMEPS procurement planning module, whether the databases can be transferred and systems can be interoperable. Deliverable 10 New procurement planning, reporting and contract management modules - originally outside scope of ARMEPS. Establish RA functional requirements by reference to procurement planning and reporting decrees and consultation with RA stakeholders.  Specifications and functionality update considering new GFMIS system implementation project activities. Component 2: eProcurement reform Deliverable 11 Purchase of new procurement planning, reporting and contract management modules - originally outside scope of ARMEPS. Deliverable 12 Purchase of web-site development services for the Procurement Support Centre.   Deliverable 13 Final Framework Agreement decree that includes all the comments from 60 central government bodies in English and Armenian. Component 1: Legislative reform Deliverable 14 Final Procurement Reporting decree that includes all the comments from 60 central government bodies in English and Armenian. Deliverable 15 Final Procurement Planning decree that includes all the comments from 60 central government bodies in English and Armenian. Deliverable 16 Final eProcurement Decree that includes all the comments from 60 central government bodies in English and Armenian. Deliverable 17 Legislative drafting: amendment of the existing primary and secondary legislation to comply with the new WTO GPA rules. Component 1: Legislative reform Component 3: Harmonisation with revised WTO GPA 2012 Deliverable 18 Legislative drafting: amendment of the existing primary and secondary legislation to comply with the Customs Union rules. Component 1: Legislative reform Deliverable 19 Capacity building activities.     Phase 2 - Procurement skills: regulatory, procuring entities, suppliers, including SMEs. Phase 3 - Legislation adopted in 2014 Component 4: Regulatory Capacity Building   Allocation of deliverables to experts and their progress: Deliverable Short Description Experts Progress in the reporting period Next period Deliverable 1 Draft Memorandum on Armenian eProcurement system with comments on response from European Dynamics of January 18, 2013 to the diagnostic report evaluating the ARMEPS (eProcurement system in Armenia) prepared by the consultant in October 2012. Chris Smith Astghik Solomonyan Finalised   Deliverable 2 Final Memorandum on Armenian eProcurement system to be submitted to the OL no later than 5 working days after having received the OL’s comments on the draft report. Chris Smith Astghik Solomonyan Finalised   Deliverable 3 Draft Revised Road Map including comments and proposal from the World Bank and other EBRD UNCITRAL Initiative partners in Armenia. Chris Smith Artak Chobanyan Finalised   Deliverable 4 Final Revised Road Map and Work Plan to be submitted to the OL no later than 7 working days after completion of the mission. The Final Work Plan 2013 will include a precise and confirmed with the Government of Armenia and international donors Work Plan including specific targets and milestones for working on public procurement reform in 2013. Final Road Map and Work Plan will be provided in English and Armenian. Chris Smith Artak Chobanyan The new Roadmap included the whole ePPS and related aspects, such as legislation framework development, capacity building activities, knowledge transfer, explanations and definitions. Road Map was approved by the government stakeholders’ meeting at the Prime Minister’s office on 20 February 2013. Regarding the ARMEPS system current issues and changed schedules, the Roadmap was outdated. See the revised Work Plan in annex.               The Crown Agents consultants’ eProcurement team has to review the Roadmap and update as much as necessary based on new work plan. New revised version of roadmap will be issued during June 2014. Deliverable 5: Draft Comments and Revisions of the Final Draft of the eProcurement Decree to be submitted to the OL if requested, in English. Chris Smith Astghik Solomonyan Artak Chobanyan Draft decree (no final version of the decree) Final comments and suggestions will be received from the Armenian stakeholders before official adoption Deliverable 6 Final Comments and Revisions of the Final Draft of the eProcurement Decree, in English and Armenian Chris Smith Artak Chobanyan The recent eProcurement decree April 2014, should be revised   Deliverable 7 Finalise Procurement Planning decree, in English and Armenian Paulo Magina Astghik Solomonyan Finalised   Deliverable 8 Finalise Framework agreement decree, in English and Armenian Paulo Magina Astghik Solomonyan Finalised   Deliverable 9 Develop Procurement Monitoring decree, in English and Armenian Paulo Magina Astghik Solomonyan Artak Chobanyan Draft version issued and sent to the Ministry of Finance for internal circulation   Deliverable 10 Analyse key implementation documents produced by selected provider. Take into account the road map/work plan as appropriate and recirculate to RA. Paulo Magina Chris Smith Artak Chobanyan Key implementation documents reviewed version will be issued with the new revised Roadmap   Deliverable 11 New procurement planning module - originally outside scope of ARMEPS. Establish RA functional requirements by reference to procurement planning decree and consultation with RA stakeholders. Review any other and RA technical solutions against RA requirements. Establish if Procurement planning best done within or outside ARMEPS Paulo Magina Artak Chobanyan   Tender in progress and the supplier selection in final negotiation stage Minor changes will be needed in draft planning decree considering planning module final functionality Deliverable 12 Purchase of e-catalogues module. Review any other technical solutions against RA requirements, and document final business requirements, aligning with procurement decree, procurement planning decree and framework agreement decree. Prepare statement of requirements document in preparation for procurement of the e-catalogues module. Paulo Magina Artak Chobanyan   Functional and technical requirements should be developed before the start of the new modules purchasing procedure Deliverable 13 e-reverse auctions. Establish strategy for using existing e-reverse auction module (including for framework agreements) Paulo Magina     Deliverable 14 ARMEPS upgrade TOR and RFP Paulo Magina Chris Smith Artak Chobanyan Draft version developed by the international and local team Functional assessment of existing system to identify operational level and integration with implemented new modules (planning, contract management and reporting) Deliverable 15 Capacity building activities.              Phase 1 - Legislation adopted in 2013. Phase 2 - Procurement skills: regulatory, procuring entities, suppliers, including SMEs. Phase 3 - Legislation adopted in 2014 Paulo Magina Astghik Solomonyan Artak Chobanyan Joint EBRD-TAIEX capacity building session with the Treasury of the Republic of Cyprus 13-15 June 2013, capacity building session explaining new draft laws: framework agreements 2-3 July 2013, 2-4 Sept 2013, 14-16 Oct  2013, joint EBRD-TAIEX capacity building session with the Portuguese Public Procurement Agency, 23-24 Sept 2013     Project Deliverables 2014: Phase 3 Deliverable Short Description Experts Progress in the reporting period Next period Deliverable 1 Review of the detailed Project Implementation Plan produced by PSC/EKENG. The review has to be completed in 3 days after the receipt of the final PIP from PSC/EKENG. Chris Smith Artak Chobanyan Drafted in the roadmap Will be reissued after the new roadmap approval Deliverable 2 Update of the Road Map for Finalising eProcurement Reform in Republic of Armenia 2013-2015 prepared by the team in December 2012 due to the change of stakeholders and role allocations. Necessary amendments have to be made also in the Armenian version of the text. The final English text of the Road Map has to be submitted to the OL by the end of January 2014. Chris Smith Artak Chobanyan Astghik Solomonyan   Consultants team working for new version of roadmap with the major changes, taking into the consideration existing bugs in the ARMEPS functionality as well as future development options for new additional modules Will be issued in new revised version Deliverable 3 Update of the Work Plan based on the updated Road Map to be submitted to the OL together with the Road Map in the end of January 2014 Chris Smith Artak Chobanyan Astghik Solomonyan   Latest approved project plan almost outdate Will be reissued after the new roadmap approval Deliverable 4 Draft report on the revision of ARMEPS eProcurement system functionality after the update, including comments and proposals from the Armenian stakeholders (MoF, PSC, EKENG). The report must provide information on whether after the update the system is able to work without discrepancies and if not,  to list the bugs to be eliminated. It has to be based on the review of the test plan prepared by PSC/EKENG. Chris Smith Artak Chobanyan Astghik Solomonyan   Shortcoming list and supported documents available Functional assessment of existing system to identify operational level and integration with implemented new modules (planning, contract management and reporting) Deliverable 5 Final report on the revision of ARMEPS eProcurement system functionality after the update to be submitted to OL in English. Chris Smith Artak Chobanyan Astghik Solomonyan Levon Hovsepyan Paulo Magina     Deliverable 6 Update of the ARMEPS user manuals, to be submitted to the PSC in Armenian and to OL in English if requested. Updated user manuals must include all new features of the system regarding FAs. Chris Smith Artak Chobanyan Paulo Magina Draft version as well as interactive manuals drafts developed for current ARMEPS users (CA and EO) Finalisation of drafts Deliverable 7 Draft Technical Specifications for the website for Procurement Support Centre, in English and Armenian Chris Smith Artak Chobanyan Finalised   Deliverable 8 Final Technical Specifications for the web-site for Procurement Support Centre, in English and Armenian Chris Smith Artak Chobanyan This document was finalised in December 2013; the next step will be the tender announcement by PSC. Tendering for web page development should be announced shortly. Deliverable 9 Report on the functionality of planning e-tool developed by LSOFT. The report must contain information on whether the produced tool can be used as an ARMEPS procurement planning module, whether the databases can be transferred and systems can be interoperable. Artak Chobanyan Finalised   Deliverable 10 New procurement planning, reporting and contract management modules - originally outside scope of ARMEPS. Establish RA functional requirements by reference to procurement planning and reporting decrees and consultation with RA stakeholders. Chris Smith Artak Chobanyan Tender announced in December 2014 and is on final evaluation for supplier selection now Modules development, deployment and integration Deliverable 11 Purchase of new procurement planning, reporting and contract management modules Chris Smith Artak Chobanyan Supplier selection finalised and signed contract by the MoF for new modules development New modules will be available by the end of current year. Deliverable 12 Purchase of web-site development services for Ministry of Finance Artak Chobanyan New web portal for Single point of access to the all public procurement information Technical and functional specifications should be drafted. Deliverable 13 Final Framework Agreement decree that includes all the comments from 60 central government bodies in English and Armenian Paulo Magina Astghik Solomonyan Olivier Moreau The final version is drafted. Minor update before official circulation Deliverable 14 Final Procurement Reporting decree that includes all the comments from 60 central government bodies in English and Armenian. Artak Chobanyan The final version is drafted. Sent MoF Deliverable 15 Final Procurement Planning decree that includes all the comments from 60 central government bodies in English and Armenian. Artak Chobanyan Olivier Moreau The final version is drafted. Sent MoF Deliverable 16 Final eProcurement Decree that includes all the comments from 60 central government bodies in English and Armenian. Chris Smith Artak Chobanyan Olivier Moreau The final version is drafted. Minor revision will be nodded after new modules implementation. Deliverable 17 Legislative drafting: amendment of the existing primary and secondary legislation to comply with the new WTO GPA rules. Johannes Schnitzer Astghik Solomonyan A Concept Note describing the main directions of future amendments to the PPL was drafted and sent to international counterparts for review. The Concept Note was sent to the Government staff on 27th of Aptil 2015. It was redrafted and sent to the Government staff once again on 1 June 2015. Drafting the amendments to the Armenian primary legislation in compliance with the new GPA text. Deliverable 18 Legislative drafting: amendment of the existing primary and secondary legislation to comply with the Customs Union rules. Johannes Schnitzer Astghik Solomonyan A Concept Note describing the main directions of future amendments to the PPL was drafted and sent to international counterparts for review. The Concept Note was sent to the Government staff on 27 April 2015. It was redrafted and sent to the Government staff once again on 1 June 2015. Drafting the amendments to the Armenian primary legislation in compliance with Customs Union Agreement. Deliverable 19 Capacity building activities. Phase 2 - procurement skills: regulatory, procuring entities, suppliers, including SMEs. Phase 3 - legislation adopted in 2014 Artak Chobanyan Astghik Solomonyan Capacity building activity to discuss GPA new text. Donors – EBRD jointly with WTO GPA Secretariat and US CLDP. Dates – 25-27 April 2014. Participants – staff of the Ministry of Finance, “Procurement Support Centre” SNCO, contracting authorities, NGOs, etc. Capacity building activities for business environment in all regions of Armenia started from October 2014 and lasted until the end of November. The main aim is to provide primary information to the business people on how they can participate to public procurement, how to use ARMEPS, etc. In October-November 9 regions out of 10 were visited by Consultants. Syuniq regional seminar was postponed due to weather conditions. Deliverable 20 Public procurement single point of access portal design and development support Artak Chobanyan Portal look and feel prepared and shared to the MoF for further discussion. Functional and technical requirements draft Deliverable 21 Public procurement new portal functionality extension, interactive user manuals and training tools development Artak Chobanyan New functionality basic topics discussed with the MoF  and preliminary agreed by them. Functional and technical requirements draft